In my experience, many companies with PMOs still see project failure rates well above 50%. While a PMO can offer many benefits to an organization, there are also downsides. Once an organization has created a PMO, then they have a mature, successful project management practice, correct? Not even close. On the other hand, a project manager’s responsibilities may involve controlling the assigned resources and managing the unique project constraints to achieve project objectives. PMO responsibilities may involve program scope changes to leverage opportunities, optimizing shared resources across projects, or managing methodologies and metrics. So how do the roles and responsibilities of a PMO differ to those of a project manager? A project manager is responsible for meeting specific, unique project objectives, while the PMO is focused on broader process, program or business goals. The best PMOs are well-defined and freestanding organizations within their companies or business units. The PMO should be its own separate entity with a staff, a budget, and a mission. All projects can and should be run through this office, and all project managers should report through it. Mentor and train an experienced and competent staff of project managersĪn organization with a project management office in place has the benefits of one central hub for all project management functionality.Outline a well-defined project management process or methodology.Provide project portfolio reporting capabilities.Provide a centralized management structure for all project management functions.Provide a central repository for all projects and project information.Provide a structured governing project management body.The key project management office roles and responsibilities are to: However, virtually all PMOs share some key roles and responsibilities. It depends on the size of the organization, the business environment, project management methodology used, and the stakeholders’ needs.
Project Management Office Roles and ResponsibilitiesĮvery PMO is different.
It is also helpful to measure the effectiveness of the project management methodology being used, by accumulating project metrics. The Project Management Institute's 2017 Pulse of the Profession Survey found companies that utilized a PMO had 38% more projects meet their strategic business goals and experienced 33% fewer failed projects.Ī PMO can be especially useful to provide common practices and standards for organizations running multiple projects at multiple locations. There are many benefits of implementing a project management office. According to the Project Management Institute (PMI), a PMO also “facilitates the sharing of resources, methodologies, tools and techniques”. Essentially, a project management office (PMO) is a central place to make sure company standards, procedures and practices are being followed to ensure projects are successful.
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